Administrative Emergency Withdrawals
It is always KSU's goal that students guide their own educational process, and when difficulties arise along the way we are here to help. When students experience medical or psychological emergencies that impede their ability to successfully remain enrolled at KSU, an administrative withdrawal can help students focus on healing without harming their academic record.
Students should always consult the catalog and appropriate office websites for full policies and procedures that might otherwise impact them before pursuing an administrative withdrawal. Review the documents below thoroughly. If you have questions or need more information after reviewing all documents, contact the Office of the Dean of Students at firstname.lastname@example.org or call 470-578-6367.
- Protocols for Medical and/or Psychological Withdrawal
- A Guide to Medical Withdrawals
- Medical Withdrawal Health Provider Form
- Re-entry Request Form
Deadline to submit requests for Fall 2021 is Monday, November 22, 2021.
Directions for completing form:
Select Medical Withdrawal or Re-Entry for Report Types and complete all the necessary fields below:
Students are encouraged to submit requests immediately after the need arises for an Administrative Emergency Withdrawal to allow the Office of the Dean of Students to assist with any communication and coordination needs. Please note that Administrative Emergency Withdrawal requests are not finalized by the review committee until after the submission deadline, but early submission allows us to ensure we have received all of the documentation needed to best support the request. It is highly recommended that students self-withdraw online through Owl Express prior to the drop/add deadline. After that deadline, should the need arise, students should still self-withdraw, stop attending classes, and if approved all grades are issued as "W" regardless of date of withdrawal. If a request cannot be approved or is submitted after the deadline, another option is to submit an Academic Standing Appeal through the Registrar's office. Details are available online at: https://registrar.kennesaw.edu/student-records/academic-standing-appeals.php
Requests should always be submitted as soon after the emergency as possible. Notify the Office of the Dean of Students of all emergencies ideally within 72 hours. Do not wait until the deadline to submit issues that arise earlier in the term.
After the deadline the only options are Incompletes from professors (if eligible) or appeals to the Academic Standing Committee.
Frequently Asked Questions:
My advisor/ professor told me to contact your office to do a "medical withdrawal"/ "academic withdrawal"/ "hardship withdrawal".
Our office handles what is called an Administrative Emergency Withdrawal, (AEW). That means if you are experiencing a medical or psychological emergency and cannot continue going to all classes due to hospitalization or treatment, then this process may be for you.
I would like to do a medical withdrawal for last semester. [OR] My class is over, but I wasn’t there a lot due to medical reasons, and now I need to do a medical withdrawal.
Unfortunately, an Administrative Emergency Withdrawal , (AEW) can only be submitted before the current semester’s deadline, which is typically the last full week of classes before finals. After classes are over, or a grade has been assigned, an Administrative Emergency Withdrawal cannot be processed and you would need to complete an Academic Standing Appeal through the Registrar’s Office. You can find that process here: Academic Standing Appeals
Do I need to withdraw from my classes if I’m submitting an AEW?
If you have stopped attending classes and have no intention to return, we recommend that you withdraw in Owl Express. Withdrawing removes the expectation from your professor that you are still participating in your class.
Is there a deadline to submit an AEW request?
Yes! It’s typically the last week of classes before final exams begin. You can find the exact deadline on our webpage: Administrative Emergency Withdrawals
Will my request be approved?
Unfortunately, there is no way for us to tell you if your request will be approved or not since it is a committee decision. Your best option is to complete the AEW form in it’s entirety and accompany it with as much supporting documentation that is available for you to share.
How do I know if my request has been approved?
After the committee has met after the deadline and approved or denied each request, you will receive an email to your KSU student email with a letter detailing their decision. Please read the letter completely because it also entails your next steps or alternative steps depending on the decision.
What do I need to do if I’m ready to return to class?/When can I register for classes?
Please follow the Re-entry Process when you are ready to return to classes. Since it does take time to review a re-entry, it’s best not to submit the request right before the semester you plan to attend. Be patient in getting a response back about your re-entry and keep checking your KSU student email for an approval letter, then you can register for classes.
Why is there a medical withdrawal hold on my account and how can I get it removed?
If you are approved, a “MW” hold is placed on your account to let other offices know that you have received an Administrative Emergency Withdrawal. While it does prevent you from registering for future terms, it does not impact your academic record. To have it removed, you must complete the re-entry process and be approved. Once the re-entry is approved, we then remove the hold so that you can register.
What if I’m already registered for next semester?
If you have already registered for a future term, do know that you cannot actually return to attend those classes until a re-entry has been approved. Depending on the time between now and the future term, your schedule may remain as is in the event you are able to complete a re-entry in time. If there is not sufficient time, the University reserves the right to drop your future schedule. If you know you are registered and want assistance in having your classes dropped, please let us know as soon as possible.